About the position For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Job Duck is seeking a Billing and Drafting Legal Assistant to support a busy estate planning and probate practice. This role is central to ensuring accurate billing, maintaining organized records, and assisting attorneys with calendaring and drafting tasks. You will play a vital part in keeping operations smooth and efficient by preparing invoices, tracking time entries, and supporting marketing initiatives. The ideal candidate is reliable, detail-oriented, and thrives in a professional environment where trust and consistency are valued.

Responsibilities

• Assist with marketing efforts including event invitations and follow-ups
• Track and verify time entries for billing purposes
• Update templates and maintain consistency across documents
• Keep consistent records in Smokeball CRM
• Gather information and coordinate logistics for firm events
• Update documents and maintain records within Smokeball CRM
• Prepare and process attorney billing and invoicing with accuracy and ethical standards
• Manage calendaring and scheduling tasks for attorneys
• Pre-draft documents accurately and flag errors for correction
• Provide occasional coverage for phones and emails as needed

Requirements

• Location: Washington (Pacific Standard Time)
• Working Hours: Monday to Friday 9 AM to 3 PM PST
• 2-3 years of experience as a legal assistant
• Experience with Billing tasks is required
• Software Required: Smokeball

Nice-to-haves

• Familiarity with probate, estate planning, and guardianship matters is helpful