Note: The job is a remote job and is open to candidates in USA. IEEE is a leading organization in electrical and electronic engineering, and they are seeking a Temporary Administrative Assistant to provide administrative support for the IEEE-USA Managing Director and the IEEE Global Policy Caucus. The role involves managing committee rosters, scheduling calls and meetings, and overseeing paperwork to ensure efficient operations.

Responsibilities

• Assists Managing Director, IEEE-USA:
• For the IEEE-USA, incumbent will work with appropriate staff maintain committee rosters, schedule committee calls and meetings, process routine email, manage paperwork flows, and provide other administrative support as required
• For the GPC, incumbent will oversee GPC paper work, including position statements, assist staff with routine member requests, schedule and organize meetings, set up and monitor committee calls, and provide other administrative support as required

Skills

• H.S. diploma
• 4-7 years experience in a fast paced and dynamic office environment
• Notable amount of tact and diplomacy skills
• Comfortable in a complex global office environment
• Working with engineers from multiple countries
• Interacting with government officials in the USA and other countries
• MS Word, Windows XP Professional, Excel, Zoom, MS Teams
• Technologically savvy worker who seeks out creative solutions to business challenges
• Demonstrated competency with 2007 Microsoft office tools, including Word, Excel and PowerPoint
• General knowledge of email
• Excellent command of English, oral as well as written
• Competence in administration and office management
• Good secretarial skills
• Ability to communicate effectively
• Capacity to organize and proceed with several projects at one time
• Excellent written and oral skills
• Excellent grasp of English grammar and syntax
• Strong ability to write clear and effective responses to correspondence via email as well as in the occasional memo
• Excellent reading and proofreading abilities
• Must stay current on what is going on with trends to assist both volunteers and staff
• Must be able to read and comprehend incoming correspondence
• Attention to detail, organizational skills, and precision in tracking and directing the flow of multiple position statements and other documents
• Tactful communication with staff and volunteer members
• Communication of objectives and priorities
• Ability to express him/herself effectively and make recommendations for changing and instituting office procedures to senior staff
• Identify/anticipate problems with budgets, invoices, and contracts that require resolution by the Managing Director
• Associate's degree or equivalent experience
• Experience in a position related to public policy
• Fluency or familiarity with other languages

Company Overview

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