Note: The job is a remote job and is open to candidates in USA. Avacend Inc is seeking an Event Marketing Manager specializing in Sponsorships Management. This role involves managing the execution of sponsorships for client Connect events, serving as the primary contact for sponsors, and ensuring compliance with corporate policies while enhancing sponsor experience.

Responsibilities

• Review and understand sponsorship prospectuses, packages, and fulfillment requirements for assigned events
• Handle high-volume sponsor communications via email, Webex chats, calls, and webinars
• Process sponsorship interest forms and coordinate with Global Event Services to generate and execute sponsorship agreements
• Manage sponsorship payment tracking, including payment link distribution, reminder communications, and status reporting
• Coordinate with internal teams to set up and promote the Exhibitor Resource Portal for sponsors
• Ensure sponsors are prepared for onsite event execution through active communication
• Partner with event leads and cross-functional teams to execute sponsorship deliverables and ensure fulfillment commitments are met
• Collaborate with vendors to create sponsor-related materials such as meter boards and Passport to Prizes featuring sponsor logos
• Track sponsorship deliverables and fulfillment progress, providing regular status updates to event teams and stakeholders
• Serve as the primary operational point of contact for sponsors, proactively addressing questions, issues, and fulfillment needs
• Maintain accurate records and documentation of sponsorship agreements and fulfillment status
• Follow established corporate policies and procedures related to sponsorship execution, contracting, and vendor management
• Assist with post-event sponsor reporting, feedback collection, and process improvement recommendations

Skills

• Strong Excel & PowerPoint skills
• Proven experience in event marketing with a focus on sponsorship management and execution
• Strong organizational and project management skills to handle multiple sponsorships and events simultaneously
• Clear and professional communication skills, with comfort handling sponsor emails, calls, and real-time event support
• Extremely detail-oriented with the ability to track and manage sponsorship deliverables and deadlines working for consistency & accuracy across multiple tracking platforms
• Familiarity with event logistics, vendor coordination, and sponsorship fulfillment processes
• Basic financial acumen for tracking and payments processing
• Ability to work effectively across cross-functional teams, including marketing, sales, finance, and operations
• Strong problem-solving skills with the ability to escalate and resolve operational challenges in a timely manner
• Experience in technology or B2B event marketing environments
• Exposure to sponsorship operations, event coordination, or exhibitor management
• Certification in event management or marketing (e.g., CMP, CMM)
• Familiarity with event tools and systems (e.g., Cvent, CRM, registration platforms, project management tools)
• Understanding of marketing and sales alignment to support sponsorship fulfillment

Company Overview