Note: The job is a remote job and is open to candidates in USA. Proskauer Rose LLP is a leading global law firm known for its pragmatic and business-savvy approach. They are seeking a Docketing Administrator to provide support in all aspects of docketing, maintain patent deadlines, and ensure accuracy in patent filings.

Responsibilities

• Maintain docketing database (Foundation IP) for all patents in U.S., PCT and foreign countries
• Work with attorneys and patent assistants, paralegals and foreign filing teams throughout all aspects of the patent filing process
• Manage and maintain internal patent docketing deadlines using electronic database and review previously entered data for accuracy, making corrections when necessary
• Handle docketing projects as assigned
• Review and process all incoming patent mail, including docketing dates and action reminders, from the U.S. Patent and Trademark Office (“USPTO”), Patent Cooperation Treaty (PCT), and foreign associates
• Correspond with foreign associates regarding docketing discrepancies and/or special projects, including transfers
• Review all filings to be submitted to the USPTO for completion and accuracy of format
• Monitor docketing finals report; send reminders to the legal team; follow up regarding all finals deadlines that have not been cleared each day; communicate to management all outstanding items
• Monitor and pay US and foreign maintenance fees and annuities using docketing system and 3rd party service provider

Skills

• Bachelor's Degree
• A minimum of 3 years of docketing experience in a fast-paced law firm environment
• Experience with global patent prosecution practice
• Strong attention to detail and ability to manage multiple tasks simultaneously and meet deadlines with minimum supervision
• Sound judgment and ability to respect, protect and maintain highly confidential and sensitive information
• Ability to quickly and proactively identify problems and develop solutions
• Work independently and escalate concerns when needed
• Excellent interpersonal, organizational and communication skills, and ability to communicate effectively, both written and verbal
• Must work well in team environment and maintain a positive team atmosphere
• Strong technical skills in Microsoft Word, Excel, and patent docketing software
• Willingness and flexibility to work overtime as needed
• Experience with life sciences-based patent prosecution strongly preferred
• Annuity monitoring and payment experience a plus
• EPCT and Foundation IP experience a plus

Company Overview

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