Request for Proposals Freelance Contracted Architectural Drafter Introduction & Purpose WholeTrees Structures is seeking proposals from experienced drafting consultants to provide shop drawing and drafting support in response to fluctuating project demand. This engagement is intended to extend internal capacity during workload spikes, enabling WholeTrees to scale drafting resources up or down efficiently. This is not a replacement for an internal position, nor does it imply a guaranteed or continuous volume of work. About WholeTrees Structures WholeTrees Structures is a woman-owned certified B Corp headquartered in Madison, WI with colleagues located coast to coast. WholeTrees is a leader in whole-timber construction, providing structural round timber products that combine natural form, engineering rigor, and sustainable forest management.) Objectives of This Engagement The primary objectives of this engagement are to: ● Relieve internal drafting capacity bottlenecks during peak project periods ● Provide reliable, fabrication-ready shop drawings and layouts on a project basis ● Enable WholeTrees to respond quickly to variable project demand without compromising quality ● Integrate external drafting support smoothly into existing project teams and workflows Success in this role is defined by technical accuracy, responsiveness, and the ability to deliver high-quality drawings under dynamic project conditions. Scope of Services The selected consultant(s) may be asked to support projects in one or more of the following ways, depending on project needs: ● Develop 2D and 3D shop drawings suitable for fabrication from redlined or partially developed design sets ● Participate in review cycles with project managers and other drafters ● Support multiple concurrent projects during peak demand periods The exact scope, schedule, and level of responsibility will be defined on a per-project basis. Technical Requirements & Tooling Required ● Strong proficiency in Revit ● Demonstrated experience producing fabrication-quality shop drawings ● Familiarity with architectural and construction documentation standards ● Ability to clearly communicate dimensions, materials, tolerances, and connection intent Preferred / Nice to Have ● Experience with AutoCAD, Bluebeam, and Rhino ● Experience with creating Revit families (parametric and non-parametric) ● Familiarity with point cloud or LiDAR-based workflows ● Exposure to round timber, heavy timber or mass timber design Pricing Respondents should propose pricing that reflects a project-based engagement model. Proposals may include: ● Per-project pricing structure ● Hourly rates (if applicable) ● Assumptions used to develop pricing ● Any minimums or constraints that may affect availability or turnaround Proposal Submission Requirements Proposals should include the following: 1. Consultant overview o Background and relevant experience o Primary point of contact 2. Technical qualifications o Relevant drafting and shop drawing experience o Software proficiency 3. Work samples o Example Revit files and PDFs o Shop drawings may be redacted to protect prior clients 4. Availability & capacity o Typical turnaround expectations o Ability to scale during peak periods 5. Pricing proposal o As outlined in Section 6 Feel free to inquire further before sending your proposal to: Adam Helt-Baldwin Director of Project Management [email protected]