Accountant (QuickBooks & Accounts Payable) – Healthcare / Pain Management Mission To ensure accurate and organized financial operations for a growing pain management company by managing invoices, maintaining financial records, reconciling accounts, and supporting financial compliance across multiple medical and management entities. Outcomes (What Success Looks Like) Within the first 90 days, the Accountant will: Accurate Invoice Processing Process and verify 100% of vendor invoices in QuickBooks with correct vendor, invoice number, account classification, and payment terms. Healthcare Vendor Management Maintain organized records for medical vendors (pharmaceuticals, medical supplies, utilities, consulting services) including W-9 documentation and payment details. Financial Reconciliation Ensure financial transactions reconcile with the general ledger and identify discrepancies promptly. Accounts Payable Workflow Efficiency Manage recurring and non-recurring invoices while maintaining accurate payment records and supporting documentation. Financial Record Organization Maintain a structured digital filing system for invoices, payments, and vendor documentation within the company’s finance folders. Compliance & Documentation Accuracy Ensure all financial documentation is complete, organized, and audit-ready for internal review.

Key Responsibilities

Record invoices and financial transactions using QuickBooks. Verify invoices against vendor documentation and supporting records. Process medical vendor invoices (pharmaceuticals, equipment suppliers, utilities, consulting services). Track charges, refunds, and account balances. Reconcile financial records with the general ledger. Maintain vendor records including W-9 forms and payment terms. Process recurring expenses such as rent, utilities, HOA fees, and consulting services. Prepare documentation for check payments, ACH payments, and cash transactions. Organize financial records and documentation using Dropbox or cloud-based file systems. Assist with financial reporting and bookkeeping tasks. Competencies (WHO You Are) Detail-Oriented You maintain high accuracy when processing financial transactions. Process-Driven You follow structured accounting workflows and maintain organized documentation. Reliable & Accountable You take ownership of financial accuracy and deadlines. Analytical You can identify discrepancies and resolve accounting issues quickly. Technology-Savvy You are comfortable working with accounting systems and spreadsheets. Required Skills QuickBooks experience Accounts Payable or bookkeeping experience Strong Excel / spreadsheet skills Experience processing vendor invoices Strong financial documentation and organization skills Experience with cloud document systems (Dropbox or similar) Preferred Experience Experience working with medical or healthcare companies Experience with multi-entity accounting Familiarity with medical vendors, pharmaceutical suppliers, or medical billing environments Background in accounting, finance, or bookkeeping Work Details Remote Position Contract position via Upwork Long-term opportunity for the right candidate Flexible working hours with consistent workflow

How to Apply

Please include the following in your application: Your QuickBooks experience and accounting responsibilities. Your experience handling accounts payable or vendor invoices. Any experience working with medical or healthcare companies. Start your application with the word “PRECISION” so we know you read this post carefully. ⭐ We are looking for a detail-oriented accountant who can maintain accurate financial records and support the financial operations of a growing medical organization.